Data Privacy Statement of the iwis Group

Data Privacy Statement for Websites and information for data subjects in accordance with Articles 13 and 14 of the EU General Data Protection Regulation

Also available for download

 

General

In the following, the companies listed below:

iwis AG Kettentechnik
iwis antriebssysteme GmbH
iwis antriebssysteme GmbH & Co. KG
iwis antriebssysteme spol. s r.o.
iwis drive systems ltd.
iwis drive systems srl
iwis engine systems S.R.L.
iwis e-tec GmbH
iwis motorsysteme GmbH & Co. KG
iwis smart connect GmbH
iwis systèmes de transmission
iwis systemtechnik GmbH
Joh. Winklhofer Beteiligungs GmbH & Co. KG

are also referred to jointly as “iwis”. Further contact details regarding the named companies can be found here: https://www.iwis.com/en-gb/iwis-worldwide

 

Legal representative

Joh. Winklhofer Beteiligungs GmbH & Co. KG
Albert-Roßhaupter-Str. 53
81369 Munich, Germany

Managing Director Johannes Winklhofer

 

Contact details for external Data Protection Officer

Thorsten Dombach
datenschutz@iwis.com

 

General information on data processing

Affected data

Personal data is only collected if you communicate this to us yourself or if there is a legal basis for its collection. Any processing of your personal data that goes beyond the scope of any legal basis will be performed only subject to your express consent.

Purpose of processing: Execution of a contract or legal requirement

Categories of recipients: Public authorities in the presence of overriding legal requirements. External service providers or other contractors. Other external bodies provided that the data subject has given consent for this or transfer is permitted due to an overriding interest.

Transfer to third countries: During the execution of a contract, processors from outside of the European Union may also be called on.

Period of storage of the data: The period for which the data is stored depends on the statutory retention periods and is usually equal to 10 years.

 

Specific information regarding the website

iwis is committed to ensuring the fair, transparent processing of personal data. It is important to us that our visitors and customers understand what kind of personal data we collect, and when. According to the definition in Article 4 GDPR, personal data means any information related to an identified or identifiable natural person. We collect the personal data of persons for the purposes listed below.

 

Analysis services

Use of cookies

We obtain consent for all cookies that are not required for technical purposes. Cookies are small files that are stored on your computer and control the display and operation of our website. These cookies are deleted when you terminate the communication. No analysis of the user’s behaviour is performed.

User data

When you call up information on our website, data required for technical purposes is sent to us by your Internet browser. The following data is recorded by our web server during a connection:

  • Date and time of the request
  • Name of the requested file or page
  • Page from which the file was requested
  • Access status (file transferred, file not found, file not available, etc.)
  • Web browser and operating system used
  • Full IP address of the user’s computer
  • Volume of data transferred

We store this data temporarily in order to be able to detect attempts to attack or otherwise compromise our systems. The data is subsequently anonymised by truncating the IP addresses so that no relationship to the user can be established. The data is also processed in anonymised form for statistical purposes; no comparison with other data resources is performed even on extracts from the data.

Recaptcha

To provide technical protection, this website uses a so-called Recaptcha mechanism when you use the contact form. This method prevents attackers from misusing the contact form by launching automated attacks. This technology uses data processing systems from Google. If you use the contact form then cookies from this third-party supplier are installed and data concerning your user and communication behaviour with the web server is transferred to Google’s servers.

Cookie preparation

Data processing on this website

Information that your browser sends to us is automatically collected and saved in your server log files. This data is as follows:

  • Name of the requested file
  • Browser type/version and operating system used
  • Page from which the file was requested
  • Access status (file transferred, file not found, etc.)
  • Full IP address of the computer from which the request was made
  • Date and time of the server query
  • Quantity of data transferred.

For reasons of technical security, and in particular in order to defend against attacks on our web servers, this data is stored by us for a period of 7 days in accordance with Article 6 Para.1 S.1 f) GDPR before being erased. The data is processed solely for this purpose and, in anonymised form, for statistical purposes. Neither the complete data nor extracts of the data are compared with other data resources, nor is such data passed on to third parties.

Cookies

Cookies or other methods may be used to track the use of the website. We use cookies to improve the quality of our services and to obtain a better understanding of how visitors use our website. Most Internet browsers are set by default to accept cookies. If you wish, you can prevent the storage of cookies on your computer.

To do this, you must change your browser settings as follows:

If you use MS Internet Explorer, first select menu item “Extras”, then “Internet Options”; here, select “Data Privacy” or “Security” and finally the desired level of “Data Privacy” or “Security”.

In Firefox, first select “Extras” from the menu, then “Settings”; next, select “Data Privacy” and uncheck the box “Accept Cookies”.

Switching off cookies will restrict or prevent the functioning of applications for which the use of cookies is essential.

Google Tag Manager

We use Google Tag Manager on our web site. Google Tag Manager facilitates the integration and management of our tags. Tags are small code elements which, among other functions, help to measure traffic and visitor behaviour, register the impact of online advertising and social media channels, implement remarketing and address specific target groups, and test and optimise websites. We only use the Google Analytics tag. If you have disabled use then Google Tag Manager takes account of this setting. Google Tag Manager only records which tags are activated. Apart from this, no personal information is recorded or stored.

For more information on Google Tag Manager, see:
https://www.google.com/intl/de/tagmanager/use-policy.html

Google Analytics

Since an agreement was reached between Hamburg’s Data Privacy and Freedom of Information Officer and Google on the basis of the Düsseldorf Committee’s resolution on the data privacy-compliant design of analytical processes for Internet reach measurement, the data privacy-compliant and unobjectionable use of Google Analytics has been possible under certain conditions. We are naturally committed to fulfilling these conditions. We would particularly like to advise you that the code “gat._anonymizeIp();” has been added to Google Analytics on this website to guarantee the anonymised registration of IP addresses (so-called IP Masking).

Please also note the following information on the use of Google Analytics: This website uses Google Analytics, a web analytics service provided by Google, Inc. ("Google"). Joh. Winklhofer Beteiligungs GmbH & Co. KG has concluded an agreement with Google Inc. for data processing as set out in Art. 28 GDPR. Google Analytics uses "cookies", which are text files placed on your computer to permit an analysis of how you use the website. The information generated by the cookie about your use of the website (including your IP address) will generally be transmitted to and stored by Google on servers in the United States.

If IP anonymisation is activated on this website, your IP address will, however, first be truncated by Google within Member States of the European Union or other parties to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be sent to a Google server in the United States and then truncated. On behalf of the operator of this website, Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and Internet usage. The IP address transferred by your browser within the scope of Google Analytics will not be associated with any other data held by Google. You can prevent the storage of cookies by selecting the appropriate settings in your browser software. However, we would like to point out that if you do so, it may not be possible for you to make use of the full scope of all this website's functions. You can also prevent the data generated by the cookie and related to your usage of this website (including your IP address) from being conveyed to and processed by Google by downloading and installing a browser plug-in available through the following link: https://tools.google.com/dlpage/gaoptout?hl=en.

You can disable recording by Google Analytics by clicking on the link below. This will install an opt-out cookie which will prevent data collection on future visits to this website: Disable Google Analytics

More information on terms of use and data privacy is available at https://policies.google.com/terms?hl=en or https://policies.google.com/privacy?hl=en.

We also use Google Analytics to evaluate data from AdWords and the DoubleClick cookie for statistical purposes. If you would prefer us not to do this, you can deactivate the function via the Ads Preferences Manager (https://adssettings.google.com/authenticated?hl=en).

Use of log files

On our website, we use log files exclusively to analyse user messages (e.g. fault or problem messages) and to analyse attacks and their prevention. The log files collect and record data on every access to the website. The collected access data includes: Time of access, the user’s IP address, the user’s membership or customer number and the user ID. The collection and storage of the IP address and user ID are necessary in order to ensure the fast and effective analysis of user messages. The collected data is automatically erased after 30 days.

Web Shop

On our website, we operate a Web Shop for the sale of products. When you place an order, we make use of all the personal data that you supplied to us at the time of registration (in particular, title, name, address, e-mail address, phone number, fax number, bank details). Such use is limited exclusively to the purposes of processing orders. The data is stored for a period of 10 years in order to fulfil overriding legal requirements (including tax authorities).

Contact form

In order to gain a better understanding of our customers' wishes and optimise the provision of the current website, we provide you with the opportunity to contact us. In this way, you can submit a contact request to us. We process the information in the contact form solely in order to contact you and process your request. Your contact data is erased immediately after processing of your request has been completed. You can also object to the use of your contact data at any time.

Receipt of a newsletter

When you register for our newsletter, you inform us of your e-mail address and optionally also other data. We use this information only for the purposes of sending you the newsletter. We continue to store the data entered at the time of your registration for the newsletter until you decide to unsubscribe from the newsletter again. You can unsubscribe at any time using the link provided for this purpose in the newsletter or by sending us a message to this effect. When you unsubscribe, you also oppose the use of your e-mail address.

 

Information on other data processing procedures

Processing of supplier data:

Affected data: Data provided for the purposes of contract execution; any data going beyond that required for this purpose will be processed only following your express consent.

Purpose of processing: Execution of contract, including requests, purchasing, quality assurance.

Categories of recipients: Public authorities in the presence of overriding legal requirements, including tax authorities. External service providers or other contractors, including for data processing and hosting, accounting services, payment services.

Transfer to third countries: During the execution of a contract, processors from outside of the European Union may also be called on.

Period of storage of the data: The period for which the data is stored depends on the statutory retention periods and is usually equal to 10 years.

 

Job applications

Affected data: Details concerning the application

Purpose of processing: Conduct of the job application process

Origin of the data: In the case of direct applications: Applicant In the case of applications via recruitment agencies: From the recruitment agency in question

Categories of recipients: Public authorities in the presence of overriding legal requirements External service providers or other contractors, including for data processing, hosting, service providers.

Transfer to third countries: Only to foreign iwis subsidiaries

Period of storage of the data: Following completion of the job application process, job application data is usually erased within a period of four months unless consent has been provided for longer-term storage for the purposes of inclusion in the applicant pool.

 

Processing of employee data

Affected data: Data provided for the purposes of contract execution; any data going beyond that required for this purpose will be processed only following your express consent.

Purpose of processing: Execution of contract within the framework of the employment relationship

Categories of recipients: Public authorities in the presence of overriding legal requirements, including tax authorities, social insurance agencies. External service providers or other contractors, including for data processing and hosting, payroll accounting, travel expense accounting, insurance provisions, vehicle usage. Other external bodies provided that the data subject has given consent for this or transfer is permitted due to an overriding interest.

Transfer to third countries: None

Period of storage of the data: The period for which the data is stored depends on the statutory retention periods and is usually equal to 10 years.

 

Video surveillance

In the explanations below, we inform you of the processing of personal data by the iwis Group in cases where individual persons can be recognised on the basis of recorded images within the framework of video surveillance.

In the following, the companies listed below:

iwis AG Kettentechnik
iwis antriebssysteme GmbH
iwis antriebssysteme GmbH & Co. KG
iwis antriebssysteme spol. s r.o.
iwis drive systems ltd.
iwis drive systems srl
iwis engine systems S.R.L.
iwis e-tec GmbH
iwis motorsysteme GmbH & Co. KG
iwis smart connect GmbH
iwis systèmes de transmission
iwis systemtechnik GmbH
Joh. Winklhofer Beteiligungs GmbH & Co. KG

are also referred to jointly as “iwis”. Further contact details regarding the named companies can be found here: https://www.iwis.com/en-gb/iwis-worldwide

 

Legal representative

Joh. Winklhofer Beteiligungs GmbH & Co. KG
Albert-Roßhaupter-Str. 53
81369 Munich, Germany

Managing Director Johannes Winklhofer

 

Contact details for external Data Protection Officer

Thorsten Dombach
datenschutz@iwis.com

 

Purpose of processing

We process personal data in compliance with the EU General Data Protection Regulation (GDPR), the German Federal Data Protection Act (BDSG) and all other relevant national legislation.

Video surveillance is performed in order to protect our rights and our own justified interests as well as those of third parties (Art. 6 Para. 1 f) GDPR, § 4 BDSG) in ensuring the necessary high security standards. The company is responsible for the safety of its employees and the material assets in or at its business premises.

Surveillance contributes to the protection of the premises, material assets and persons, access control, monitoring of the functioning of technical systems as well as the detection and prevention of technical malfunctions. The recordings can also be used for the investigation of criminal offences (for example in the case of intrusion or damage to property).

Location of video surveillance installations

Camera systems are installed, in particular, in the entrance areas to our business premises, at the garage barrier and gate systems, at emergency exits, on the outer walls of the business premises as well as at the staff entrance installations. Only static camera systems with a fixed angle setting and without audio recording are used. Signs clearly indicate the presence of all camera systems.

Period of storage of the data

Access to the recordings made by camera systems is restricted to only a small number of people. The video recordings are erased automatically after no more than 72 hours unless events related to the intended purpose of the systems require a longer period of storage or the provision of the recordings to the police or other authorities responsible for the maintenance of law and order.

Rights of data subjects

In addition to the right of opposition, you have a right to information about and, under certain circumstances, to the erasure of your data as well as a right to restrict its processing. To exercise these rights, please contact the address indicated above

Complaints procedure

You have the possibility of contacting the Data Protection Officer named above or a data protection supervisory authority. Our competent data protection supervisory authority is:

Bayerisches Landesamt für Datenschutzaufsicht (BayLDA)
Promenade 27
91522 Ansbach, Germany

 

Further information and contact details

In addition, you can, at any time, request information, the rectification, erasure or restriction of processing of your data, or exercise your right of opposition to processing or your right to data portability. You can contact our Data Protection Officer by e-mail at datenschutz@iwis.com. You are also able to contact us by normal mail here.

Links to other websites

Our website may contain links to third-party websites. We accept no liability in respect of the data privacy provisions of these websites.

Changes to provisions

In order to ensure that our Data Privacy Statement complies with current legal requirements at all times, we reserve the right to make changes at any time. This also applies to cases when the Data Privacy Statement has to be adapted in the light of new or revised features, for example new service features. The new Data Privacy Statement then applies as of your next visit to our website.

Contact

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Find our contact information below or use our Contact Form.